Microsoft Online Portal
Here you will find the description
of procedures in the getting started process in a new Office 365
subscription with help of Microsoft Online Portal. This guide
describes steps required in order to manage users, licenses and
domains, as well as contains other useful information for
administrators of Microsoft Office365.
Description is aimed for
administrators of Microsoft Office 365. Information can be useful
also for other Office 365 users but some options in their profiles
may not be available as described below.
2. INSTALL MICROSOFT
3. CREATE NEW USERS
3.1. CREATE A SINGLE
4. RESET / CHANGE PASSWORD
5. USER PERMISSIONS
6. MANAGE USER GROUPS, ACTIVE DIRECTORY SYNCHRONIZATION AND SINGLE
6.1. MANAGE USER
ACTIVE DIRECTORY SYNC
6.3. MANAGE SINGLE SIGN-ON
7. ADD A VANITY DOMAIN
11. SERVICE HEALTH
AND PLANNED MAINTENANCE
2. install microsoft
- On the top-right side of the webpage click on the Settings icon
next to your name and surname and choose option "Office 365
- From the Menu on the left side, choose Software
- Choose the language and version of the applications you want to
install and click Install
During the installation you will be asked to restart your
computer and once you start it up again, the installation will
continue and ask for your credentials.
3. create new users
3.1. CREATE A SINGLE
- In Admin Cneter chose the option "Users and groups"
- To add a single user click on the + sign
- Fill in the required information
about the user, choose a username and domain, and click
- Choose role for the user, set location and click
- Assign a license for user and click next
- Write in an e-mail address where
you want user's password and account information to be sent to and
click Create. You will receive a confirmation with user's account
details. The same information can be seen in the summary page after
you click create.
3.2. CREATE MULTIPLE
You can create multiple users at
the same time, but you need to create a CSV file to do that.
4. RESET / CHANGE
- On the left side of Microsoft Online Portal page, select
Users and Groups
- Select a user you want to
change/reset the password and mark the checkbox on the left side of
the username and select Reset password
- On the next page there is option
to send results in e-mail, if required.
- In the Results page you
can review User name and Temporary password
- select user by clicking on his/her name, to manage
- In the Licenses section assign/remove licenses
- In the Settings section, you can Assign role,
Set sign-in status and Set user location
- In the Details section you can modify information
6. Manage user groups, Active
Directory synchronization and Single sign-on
6.1. Manage user
To Create a security group
- Log in with your administrator
credentials in Microsoft Online Portal and Choose Users and
Groups. Click on the tab Security groups
Security group in
Microsoft Office 365 is a group of SharePoint Online users that is
granted access to specific SharePoint resources by an
administrator. For example, an administrator can create a security
group to grant a certain group of people access to a SharePoint
- To create a new security group
click on the + sign and fill in the required information.
- To add members, tick the boxes next to the usernames and click
- When the list is finished, click Save and Close on the bottom
of the page.
- To find instructions how to create a distribution group, go to
Exchange section or click here.
6.2. SYNCHRONIZE ACTIVE
- To synchronize your Active
Directory, click "Set up" next to Active Directory Synchronization
and follow the steps
If your company has
existing users in a local Active Directory environment when
you subscribe to Microsoft Office 365 for enterprises, there are
tools for synchronizing those users to your Office 365 directory.
By using the Microsoft Online Services Directory Synchronization
tool, your organization's administrators can keep your local
Active Directory continuously synchronized with Office 365.
This allows you to not only create synchronized versions of each
user account and group, but also allows global address list (GAL)
synchronization from your local Microsoft Exchange Server
environment to Microsoft Exchange Online.
6.3. MANAGE SINGLE SIGN-ON
- To set up single sign-on for users, choose option "Users and
groups" and next to Active Directory Synchronization click Set
sign-on, also called identity federation, your users can access
services in Microsoft Office 365 for enterprises with their
existing Active Directory corporate credentials (user name and
password). The setup of single sign-on requires Active Directory
Federation Services (AD FS) 2.0.)
Adding a vanity domain
Domain redelegation is the process
in which you tell your current domain registrar (the company
responsible for your domain records) to associate your domain name
with the email services, web services and so on that are hosted at
a different provider. Although you configure your domain work with
the Office 365 serviced, you will maintain your billing
relationship with your current domain name provider.
If you let your
domain expire by not paying your domain registrar to renew it, your
Office 365 services will no longer work. For example, e-mail will
not be delivered; Lync Online will not work and so on. Your domain
registrar will notify you when your domain registration is about to
Be aware that the procedure for adding
vanity domains has recently changed for Office 365 users who have
bought the subscription via Atea eSHOP. Previously domains were
managed in eSHOP but now it is done in MOP. Subscriptions and
licenses, however, are still managed in eSHOP.
Click here to find detailed information about adding a vanity
instructions: add a vanity domain
Detailed information about Exchange can be found
Detailed information about SharePoint can be found here:
Detailed information about Lync can be found here:
11. Service Health and
You can check whether the services
you are using are running as planned and, if you are experiencing
any problems or outages, you can check whether Microsoft is
informed about it and working on a solution.
- Log in into Microsoft Online Portal with your administrator
username and in the drop down menu Admin choose
You will see the Service Overview that informs about the current
health state. Click on View details and history and you
will see more information.
Please, check the information before
contacting helpdesk. The status usually contains detailed
information of the problem and it means that Microsoft is already
working on restoring it. If possible, the status will contain
information about when the services are expected to run as normal
- Click on the tab "Planned maintenance" and you will see
upcoming service updates or that Microsoft has planned and how they
can affect your work.