Microsoft Online Portal

 

Here you will find the description of procedures in the getting started process in a new Office 365 subscription with help of Microsoft Online Portal. This guide describes steps required in order to manage users, licenses and domains, as well as contains other useful information for administrators of Microsoft Office365.

Description is aimed for administrators of Microsoft Office 365. Information can be useful also for other Office 365 users but some options in their profiles may not be available as described below.

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1. LOGIN

2. INSTALL MICROSOFT PRODUCTS

3. CREATE NEW USERS

3.1. CREATE A SINGLE USER

3.2. CREATE MULTIPLE USERS

4. RESET / CHANGE PASSWORD

5. USER PERMISSIONS

6. MANAGE USER GROUPS, ACTIVE DIRECTORY SYNCHRONIZATION AND SINGLE SIGN-ON

6.1. MANAGE USER GROUPS

6.2. ACTIVE DIRECTORY SYNC

6.3. MANAGE SINGLE SIGN-ON

7. ADD A VANITY DOMAIN

8. EXCHANGE

9. SHAREPOINT

10. LYNC

11. SERVICE HEALTH AND PLANNED MAINTENANCE

 

1. login

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2. install microsoft products

  • On the top-right side of the webpage click on the Settings icon next to your name and surname and choose option "Office 365 Settings"

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  • From the Menu on the left side, choose Software

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  • Choose the language and version of the applications you want to install and click Install

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During the installation you will be asked to restart your computer and once you start it up again, the installation will continue and ask for your credentials.

 

 

3. create new users

 

3.1. CREATE A SINGLE USER

  • In Admin Cneter chose the option "Users and groups"

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  • To add a single user click on the + sign

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  • Fill in the required information about the user, choose a username and domain, and click next

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  • Choose role for the user, set location and click next

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  • Assign a license for user and click next

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  • Write in an e-mail address where you want user's password and account information to be sent to and click Create. You will receive a confirmation with user's account details. The same information can be seen in the summary page after you click create.

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3.2. CREATE MULTIPLE USERS

You can create multiple users at the same time, but you need to create a CSV file to do that.

 

4. RESET / CHANGE PASSWORD

  • On the left side of Microsoft Online Portal page, select Users and Groups

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  • Select a user you want to change/reset the password and mark the checkbox on the left side of the username and select Reset password

 

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  • On the next page there is option to send results in e-mail, if required.
  • In the Results page you can review User name and Temporary password

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5. User permissions

  • select user by clicking on his/her name, to manage permissions:

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  • In the Licenses section assign/remove licenses

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  • In the Settings section, you can Assign role, Set sign-in status and Set user location

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  • In the Details section you can modify information about user

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6. Manage user groups, Active Directory synchronization and Single sign-on

6.1. Manage user groups

To Create a security group

  • Log in with your administrator credentials in Microsoft Online Portal and Choose Users and Groups. Click on the tab Security groups

infoSecurity group in Microsoft Office 365 is a group of SharePoint Online users that is granted access to specific SharePoint resources by an administrator. For example, an administrator can create a security group to grant a certain group of people access to a SharePoint site.

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  • To create a new security group click on the + sign and fill in the required information.

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  • To add members, tick the boxes next to the usernames and click ADD.

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  • When the list is finished, click Save and Close on the bottom of the page.

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  • To find instructions how to create a distribution group, go to Exchange section or click here.

 

6.2. SYNCHRONIZE ACTIVE DIRECTORY

  • To synchronize your Active Directory, click "Set up" next to Active Directory Synchronization and follow the steps

infoIf your company has existing users in a local Active Directory environment when you subscribe to Microsoft Office 365 for enterprises, there are tools for synchronizing those users to your Office 365 directory. By using the Microsoft Online Services Directory Synchronization tool, your organization's administrators can keep your local Active Directory continuously synchronized with Office 365. This allows you to not only create synchronized versions of each user account and group, but also allows global address list (GAL) synchronization from your local Microsoft Exchange Server environment to Microsoft Exchange Online.

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6.3. MANAGE SINGLE SIGN-ON

  • To set up single sign-on for users, choose option "Users and groups" and next to Active Directory Synchronization click Set Up.

infoWith single sign-on, also called identity federation, your users can access services in Microsoft Office 365 for enterprises with their existing Active Directory corporate credentials (user name and password). The setup of single sign-on requires Active Directory Federation Services (AD FS) 2.0.)

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7.     Adding a vanity domain

Domain redelegation is the process in which you tell your current domain registrar (the company responsible for your domain records) to associate your domain name with the email services, web services and so on that are hosted at a different provider. Although you configure your domain work with the Office 365 serviced, you will maintain your billing relationship with your current domain name provider.

awareIf you let your domain expire by not paying your domain registrar to renew it, your Office 365 services will no longer work. For example, e-mail will not be delivered; Lync Online will not work and so on. Your domain registrar will notify you when your domain registration is about to expire.

awareBe aware that the procedure for adding vanity domains has recently changed for Office 365 users who have bought the subscription via Atea eSHOP. Previously domains were managed in eSHOP but now it is done in MOP. Subscriptions and licenses, however, are still managed in eSHOP.

Click here to find detailed information about adding a vanity domain: Microsoft instructions: add a vanity domain

 

8. EXCHANGE

Detailed information about Exchange can be found here:

INSTRUCTIONS: EXCHANGE

 

9. SHAREPOINT

Detailed information about SharePoint can be found here:

INSTRUCTIONS: SHAREPOINT

 

10. LYNC

Detailed information about Lync can be found here:

INSTRUCTIONS: LYNC

 

11. Service Health and planned maintenance

You can check whether the services you are using are running as planned and, if you are experiencing any problems or outages, you can check whether Microsoft is informed about it and working on a solution.

  • Log in into Microsoft Online Portal with your administrator username and in the drop down menu  Admin choose Office 365

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You will see the Service Overview that informs about the current health state. Click on View details and history and you will see more information.

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infoPlease, check the information before contacting helpdesk. The status usually contains detailed information of the problem and it means that Microsoft is already working on restoring it. If possible, the status will contain information about when the services are expected to run as normal again.

 

  • Click on the tab "Planned maintenance" and you will see upcoming service updates or that Microsoft has planned and how they can affect your work.

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Information:

Atea Premium Support

 

Support Numbers:

Denmark: +45 702 101 68

Norway:  +47 220 950 10

Sweden:  +46 101 103 222

Finland: +358 106 136 043


Contact email: O365support@atea.com

 

Support in local language:

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